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Despite the need of document management,not every legal firm understands what is meant by this term. Precisely what is document management? What is a document management system or DMS? Precisely what is legal document management? This post will provide information to reply to these questions and discuss the actual way it affects a legal practice.

Precisely What Is Document Storage?

To accurately define ‘document management’,an individual must first contrast it with simple document storage. Document storage is the thing that the term says,a location to hold documentation – typically using folders. For instance,a computer’s hard drive is a type of document storage. Another example is a shared server drive in the office,that is a shared form of document storage. Cloud-based document storage,such as Google Drive and Dropbox,are as effective the main difference is because they are stored in the cloud rather than inside an office server or perhaps your computer.

Document storage is the act of placing documents inside a secure area for future retrieval either individually or with others. Nothing occurs to the documents while stored,and users cannot change the documents beyond viewing or editing them when allowed access.

Precisely What Is Document Management?

When you consider document storage to be a passive task,then document management can be described as an energetic task. Document management is carried out employing a documented management system,which is most typically called DMS. Technological acronyms are gaining popularity daily.

The document management system,or DMS,offers the user resources to manage,organise making the documents more helpful for the legal firm. You should note that document management system provides different services to document storage,like the following:

• version management – allowing users to look at each version in the document,and also restore and compare past versions of most documentation.
• index and check – a high quality DMS indexes each document and email stored within the system thereby,making each of the documents searchable.
• document look at and look in – allowing users to check different documents out thereby,keeping other individuals from making changes towards the document.
• automatic OCR – services available from high-quality document management systems including integration of an automatic OCR,which converts scanned things to text-enabled documents. This makes certain that all documents are indexed and searchable.
• fax and scan integration – certain document management systems integrate directly by using a company’s scanner and fax machine thereby,streamlining the workflow with scanned documents enter in the DMS directly.

Precisely What Is Legal Document Management?

Legal document management describes using a specialised DMS made specifically for legal firms. While a legal practice can implement general-purpose document management systems,these are generally developed for the masses rather than specifically for legal firms. As a result,the overall-purpose DMS can miss legal-specific functionality. Certain functionality that may be specific to legal DMS includes the next:

• email management
• matter-centricity
• document tagging

Final Words

As can be seen,document management systems are highly beneficial to manage the documents inside a company. Through the use of legal document management,you may improve the efficiency of your legal practice.

For more information please see this useful page on document management

Study states that team building tasks are worthwhile for any type of firm. These tasks create a productive and also a lot more natural work environment,which is what any type of service wants. If you are uncertain regarding exactly how to deal with planning your team building tasks,there are a variety of ideas that you can make use of.

Plan The Activities During Working Hours

When and where you hold your team building tasks can impact exactly how successful they are. It is extremely tough to find employees who are willing to put in extra time over the weekends or nights for team building tasks. If these tasks are mandatory,they will frequently cause negative sensations with the labour force and this is something that you will want to stay clear of.

The ideal solution will be to have these tasks throughout the workday. You can plan an occasion that takes a hr or two on a Friday as opposed to one that takes all day on a Saturday. If you are most likely to have these tasks over lunch,you need to provide food. You likewise need to examine holiday timetables to make sure that everyone remains in the office.

Take A Look At Volunteer Jobs

To get your employees to anticipate team building tasks,you might wish to consider volunteering for a project that aids a charity of regional area. When people do something that aids others,they will feel a lot more favorable concerning the activity. This is likewise a terrific means to obtain everyone included in something that can proceed without you proactively pushing it.

Several of the tasks that you can consider are planning,preparing and offering a meal at a local shelter. You can likewise take a look at organising a youth event with your employees. Among the most effective ways to obtain concepts for this kind of occasion will be to ask your staff for ideas.

Encourage Partnership

There are a whole lot of team building tasks that motivate competition as opposed to partnership. You need to prevent this and also only seek tasks and events that will make everyone work together with each various other. If you are pitting one team of employees against another,this competitive side can splash right into your office.

The occasion you pick need to be one where everyone has to interact to get to the preferred outcome or end. This will aid with inter-departmental cooperation in your firm. If the activity does require little groups,you need to take a look at having people from different areas of the service in each team. Nevertheless,you need to not have these groups competing as some people will take this too much and also can take a win or loss back to the office with them.

Get Leave Your Place of Work

There are times when getting beyond the office is the most effective means to obtain people to engage with each other. While you can finish a team building activity in your conference room,you might wish to consider booking a various meeting area. This will give the perception that the activity is not work and also will alter exactly how people feel concerning this.

Gather Feedback

Within a few days of the team building occasion,you need to get to out to all of the employees who participated. You need to thank them for taking the time if it was not mandatory and ask them to provide positive feedback. This feedback needs to be freeform and also anonymous to make sure that your employees will really respond.

The feedback will aid you to far better strategy any type of future team building tasks. You can see what has worked and also what needs to be improved to make sure that your employees obtain the benefit of these tasks. You need to likewise obtain feedback from supervisors to see if the team structure was a success.

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OK,awesome. You now have your target audience,in other words,the direction for your brand chosen. That is great and don’t worry about this not being “perfect” at this point,as you move forward the pieces of the puzzle are going to come together.

Starting with a big PIECE today,your website. We are going to be taking our brand/audience idea and building out a website.

Building a Website Ain’t Scary,It’s FUN!

Building a website sounds like a “scary” process,but fortunately you have access to the most advanced,yet simplistic website platform in the world here at Wealthy Affiliate.

We pride ourselves as a technology company here at Wealthy Affiliate and we are the industry leaders in the website development space.

I am not going to toot our horn any longer,I would rather you experience the website builder and platform for itself. The first step today is going to be building your website,which will literally take you less than 30 seconds.

Click the SiteBuilder link within the menu,and you are going to be ready to build your website (and complete the next task).

Below I have included a video walking you through the SiteRubix platform here at WA and showing you how quickly and efficiently you can build a website here at Wealthy Affiliate.

DISCUSS VIDEO: Building Your Website in 30 Seconds,Literally

Task 1: Building Your Website

Your website is your foundation of your business. It is where all of your traffic is ultimately going to come to,where you are going to build brand and trust within the industry,and where you can promote products/services and generate revenue!

The SiteBuilder platform here at WA is the most simplistic,yet advanced in the industry. It is going to less than 30 seconds to get a full operational,profit ready WordPress website up and running online.

There are 4 steps in the website build process,that I am going to walk you through here. To access the SiteBuilder and EVERYTHING related to your website,you will simply click the light blue “SiteRubix” button in the main menu.

Step 1: Choose the Kind of Website

There are really TWO options here,on a FREE website or on your OWN domain. Ideally,you will have your own domain,but that can come with time.

You can “register” your very own domains right within Wealthy Affiliate using our state of the art SiteDomains platform,which will allow you to instantly set-up your own domain for your own use.

If you are just starting out as a Starter member,you will be building a website on the .siterubix.com domain,which is a completely free website. You can build and host up to 2 FREE websites as a Starter.

As a Premium member,you can build and host up to 25 free websites and the ability to create 25 sites on your own domains (total 50 websites). That is more than adequate to drive many multi-million dollar businesses over time.

For the sake of this training,we are going to be choosing “On a free domain”.

Do know that within the Premium membership,you can easily MOVE a free .siterubix.com button to a registered domain (one you may own) using the “Premium Only” MOVE feature. So by all means start off with a free website.

Step 2: Choose a Domain

Remember last lesson when I chose my “brand”. In this step,I am going to be placing my brand name into the “domain name” field. This is because this will be my website URL and my brand moving forward.

As you can see below,I have added my brand “real deal affiliate” into the domain field.

When you type in your domain,it will let you know if it is available or not. In my case it was,but if your first choice is not available simply do another search until you find a domain name that works for you.

You cannot put spaces in your domain name,hence why my domain is “realdealaffiliate”.

Step 3: Choose a Website Name

The name of your website should match your domain,but it just needs to be grammatically correct (with proper spacing). You can see below my example of this:

Domain: realdealaffiliate.siterubix.com
Title: Real Deal Affiliate

It is as simple as that. Don’t overthink this step,your title will be the same as your domain.

Step 4: Choose a Design

The last step is choosing a “look” for your theme. As a Starter member you will have access to 12,hand picked quality designs.

As a Premium member,you will have access to over 2,464 designs (as shown below) on your website. These are referred to as “Themes”.

Choose a design that you like.

Click on the design you like,and then you will be able to build your site.

SiteRubix,a Next Level Website and Hosting Platform.

You are going to notice that there are many other website features allocated within the SiteRubix menu. I don’t want to eat up too much of your time here,but it is important that you understand the incredible benefits of the SiteRubix platform.

The powerful hosting you have access to here is unparalleled in the Managed WordPress hosting industry. We truly specialize here in providing a secure,robust and FAST platform for you to run your website.

We know that your website IS your business,and it is important that you have the most advanced technology to keep your business operating at 100% at all times of the day.

The following are just some of the powerful features included within the SiteRubix platform here at WA.

• SiteManager (Starter & Premium)
• SiteContent (Starter & Premium)
• SiteBuilder (Starter & Premium)
• SiteDomains (Starter & Premium)

To make your sites secure and fast,we have some SiteRubix EXCLUSIVE technologies to make sure your websites are operating at lightening speeds,but also in a very secure way that protects you from hackers,spammers,and all forms of erroneous attacks.

• SiteSpeed (Premium Only)
• SiteProtect (Premium Only)
• SiteSSL (Premium Only)
• SiteComments (Premium Only)
• SiteFeedback (Premium Only)
• SiteSupport (Premium Only)

There you have it,the low down of the SiteRubix platform and you have your website officially up and running online. Exciting stuff!

As we move forward within the training we are going to be building out your website content,and working to get indexed and ranked in Google (and do so for free).